Disclosure: This post may contain affiliate links, which means I may receive a commission if you click a link and purchase something that I may have recommended. I will never link to a product I do not highly recommend and have used! Please check out my disclosure policy for more details.
Four years ago, my Grandma had a severe stroke, which left my Grandpa lost without his 50+ year partner…and lost when it came to their finances. Along with the stress of having a loved one in the hospital and making decisions about her care, the bills didn’t stop. He had to figure out how and when to pay the bills. My Grandma had a method, but my Grandpa only understood that she had passwords somewhere, and she transfers money from one account to pay one bill but uses another account to pay other bills.
After that incident, I decided to become organized for my family in case they are ever put in that situation. I didn’t want my husband to worry about what password I used, or when something was due. I created worksheets that I could place in a binder with passwords, usernames, and due dates so everything would be in one place.
It gives me peace of mind to have everything readily available in case I forget a password. Another perk having everything organized in one binder is that it makes things easier for budgeting each month!
I write down every bill we have and what day it’s due. Based off the due dates, I can easily figure out how much, and when, each reoccurring bill comes out. It’s easier than looking back at my checking statement to figure out due dates that I might have forgot.
I don’t know about you, but I have reoccurring, automatic payments that come out of my debit card and checking. On my worksheets, I include a place to put expiration dates for debit cards and track how each bill is paid (either automatic or monthly. If automatic, I mark if it’s on my debit card or directly through checking. This method makes things easy to see which accounts I need to change if I receive a new debit card!
Some people may think they don’t want all their personal information all in one place and why not use an online program. I know there are programs available to keep all your information in one place, but I find that I don’t use those programs, or keep them updated as often as I should. Since I ignore updating the site if I have to change a password, it’s unhelpful to me a few months/year down the road when I have a new card I need to update!
The 10 essential worksheets that will help you stay organized are as follows:
- Banking -This is an easy place to keep login info to your banking information.
- Bill due date chart -I keep this chart in the front of my binder with the specific types of credit cards and student loan lenders that I go through listed in the “bill” column. In the payment type column, I write down if the bill comes out automatically or monthly. If it’s autopay, I’ll make a note if it’s straight through checking or through our debit card. I include the expiration date if it’s labeled “CC”; that way I know which ones need to be changed when I get a new one!
- Credit Cards -I write down the type of credit card it is and the login information.
- Home – Every time you move, you can just print out a new one and update!
- Insurance -Some people have multiple insurance plans and supplemental insurance plans. It’s helpful to have this information in one place for loved ones to use if needed!
- Loans -It’s helpful to have loan information written down since **sometimes** loans switch handlers more than once in a lifetime of a loan!
- Miscellaneous -I put information for my Netflix account and the dollar shave club; anything that comes out monthly that would need to be stopped if anything were to happen to me.
- Phone-Internet-TV -Good place to keep the login information about the providers you’re using. If you move, just print out a new sheet and update!
- Retirement -I, personally, have retirement accounts from multiple jobs! (Two state retirement accounts from working in education in two different states plus a personal retirement account! I want to make sure I remember these accounts come retirement time!)
- Vehicle -We’ve bought and sold multiple vehicles during our adult life. Keeping track of the vehicle lender is helpful!
The worksheets are organized in a binder with labeled dividers. I also include any other essential documents I might feel important enough to keep in this location. It makes budgeting much easier! Also, every time we move, I update the binder with any new information!
How about you? Are there any other worksheets that may be helpful to have in the binder?